Club change checklist for players and clubs

Contract status and reason for the change

Record which agreement currently applies and why a change is being considered.

Collect the current player contract and all amendmentsInclude schedules, extensions and written additions. Record the contracting parties and contact personsNote the player, current club, possible new club and relevant agents. Describe the reason for the change in your own wordsDistinguish a voluntary change, contract end, club decision and dispute. Record the current contract statusState whether the contract is ongoing, ended or still unclear.

Termination and communication

Secure how termination was explained, agreed or merely announced so far.

Collect termination notices, settlement agreements or release documentsKeep originals together with verifiable transmissions. Arrange emails, messages and call notes in chronological orderMark commitments, refusals, requests and unresolved points. Have signatures and authority to represent checkedA message or oral statement does not automatically answer whether a contract change is effective. Separate disputed points from undisputed factsThis makes it clear which question still needs clarification.

Registration and association connection

Identify which organisations and registrations may matter for the specific change.

Identify the competent association or registration bodyRecord whether the connection is Austrian, another national system or international. Collect registration data and the existing statusGather confirmations, applications, decisions or club notifications. Identify the applicable association rules and club requirementsDo not rely on a general statement where several rule sets may overlap. Do not make a new change commitment before the status is clearDocument open points before sending binding communication.

Transfer documents and handover

Prepare the documents the current and possible new club may need.

Keep the player’s identity and contact details currentUse consistent details in contracts, registrations and communications. Collect sporting documents and confirmationsArrange eligibility documents, club confirmations and relevant notices. List outstanding handover points with the current clubThese may include equipment, medical documents or administrative confirmations. Record the possible new club’s requirements in writingAsk for missing documents and responsibilities to be stated clearly.

Remuneration and accounting

Secure the financial record without anticipating unresolved amounts or calculations.

Collect final statements and payment recordsSeparate salary, bonuses, expenses and other contractual positions. Document outstanding or disputed paymentsRecord the amount, period, contractual basis and response so far. Secure bonus conditions and performance recordsKeep tables, match records and internal statements where available. Do not treat accounting as complete without comparing the contractA change and payment questions may need separate legal assessment.

Agent role and authority

Make clear who is conducting discussions and which authority actually exists.

Attach the agent agreement and relevant powers of attorneyCheck whether scope, duration and contact persons are clear. Separate agent communication from direct communicationArrange messages by sender, recipient and specific statement. Record possible conflicts or multiple representationState for which party a person acts and what was agreed. Do not confuse authority with transfer or registration clearanceThe roles of the people and organisations involved remain separate questions.

Evidence and next coordination step

Create a traceable file before further discussions or signatures take place.

Prepare a short chronology with dates and documentsRecord verifiable events and mark recollections that remain open. Secure original files and messages without alterationExport messages in a traceable way and retain the original files. Collect questions for the legal reviewList what you need to clarify about the contract, termination, registration or accounting. Record the next coordination step and responsible personNote who will provide which document, without turning this into a legal deadline.

Club change checklist

Contract status and reason for the change

Termination and communication

Registration and association connection

Transfer documents and handover

Remuneration and accounting

Agent role and authority

Evidence and next coordination step

What to gather next

Further information

Club change checklist

Contract status and reason for the change

Termination and communication

Registration and association connection

Transfer documents and handover

Remuneration and accounting

Agent role and authority

Evidence and next coordination step

What to gather next

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Further information